Privacy Policy

Last Updated 10 June 2023

AHFE INTERNATIONAL CONFERENCE SERIES PRIVACY POLICY

This Privacy Policy (hereinafter referred to as "Policy") of the AHFE International Conference series: AHFE/IHSI/IHSED (hereinafter referred to as "AHFE") explains the practices regarding the collection of personal information when you use the AHFE website and services. This Policy also explains practices regarding personal information obtained from sources other than the AHFE website, such as written, verbal and email communications.
Please read this Policy carefully before submitting any personal information to the AHFE.

COLLECTION OF PERSONAL INFORMATION
AHFE collects personal information that you provide to us. In addition to any other information you may choose to provide to us, collected personal information may include your title, name, affiliation and contact address.

HOW AHFE USES YOUR COLLECTED PERSONAL INFORMATION
We use your personal information to provide AHFE services such as newsletters, promotions of Conference events and featured specials, etc., in the context of the AHFE Conference series, via email, or post. We do not share, sell or rent your personal information to any third party.

PERSONAL INFORMATION FROM CHILDREN
We do not knowingly collect personal information from individuals under 16 years of age. As a parent or legal guardian, please do not to allow your children to submit personal information without your permission.

SENSITIVE INFORMATION
The term "sensitive information" refers to information related to your racial or ethnic origin, political opinions, religion or other beliefs, health, sexual orientation, criminal background or trade union membership. We do not knowingly collect sensitive information.

COLLECTION OF NON-PERSONAL INFORMATION
As with many other sites, our website uses "cookies" or other technologies for a number of purposes, such as to allow our websites and services to function correctly. Cookies, by themselves, cannot be used to disclose your individual identity. This information identifies your browser, but not you, to our servers when you visit our website.

Cookies are actually a small data file sent from a server to your web browser or mobile device that is stored on your browser cache or mobile device. There are ways you can control your cookies preferences and set whether you want to accept or reject cookies (see what your options are below). We use these tracking technologies for a few general purposes like:
• To allow our website and services to function correctly.
• To understand how our website is functioning and to inform any improvements in performance and our services.

You can change your web browser’s settings to reflect your cookie preferences. Use these links to find out more information about cookie settings for these common browsers:
1. Chrome
2. Firefox
3. Internet Explorer
4. Safari

Just keep in mind that if you disable cookies there might be some functionality that will not work or not operate correctly on our websites and services.

LINKS TO THIRD-PARTY WEBSITES
The AHFE website contains links to third parties' websites. Please note that we are not responsible for the collection, use, maintenance, sharing, or disclosure of data and information by such third parties. If you provide information on third party websites, the privacy policy and terms of service on those sites are applicable. We encourage you to read the privacy policies of websites that you visit before submitting personal information to them.

HOW TO ACCESS, CHANGE OR ERASE YOUR PERSONAL INFORMATION
If you have subscribed to the AHFE Newsletter, the information you have provided to us may be accessed, reviewed and updated at any time, through the AHFE website.

To the extent required by applicable law, you have the right to ask for a copy of the information that we maintain about you and, where appropriate, request that we update, correct, and/or suppress personal information about you that we maintain in our active database. We may not provide you with a copy of your personal information if we have another legal reason not to do so.

In certain circumstances, you may ask for your personal information to be removed from AHFE website and services. Unless there is a reason that the law allows us to use your personal information for longer, we will make reasonable efforts to comply with your request.
In the above situations, we may only process your personal information whilst its processing is restricted if we have your consent or are legally permitted to do so, for example for storage purposes, to protect the rights of another individual or company or in connection with legal proceedings.

We will make all required updates, changes and deletions within the time specified by the applicable law. Such requests must be submitted by email to: privacy@ahfe.org or in writing to the following postal address: AHFE Conference Administration P.O. Box Louisville, KY, USA, Attn: Participant Privacy Department. To protect your confidentiality, we can only respond to such requests to the email address that you have registered or otherwise provided to us. Please remember that if you make such a request, we may not be able to provide you with the same quality and variety of services to which you are accustomed.

PROTECTING PERSONAL INFORMATION
The AHFE will take appropriate measures to: (i) protect personal information collected against unauthorized access, disclosure, alteration or destruction, and (ii) keep personal information accurate and up-to-date, consistent with applicable law.

We also seek to require our service providers to exercise reasonable efforts to maintain the confidentiality of personal information about you. Unfortunately, however, no security system or system of transmitting data over the Internet can be guaranteed to be entirely secure. In case that we notice any breach of security, concerning your personal data, we will notify you as soon as reasonably feasible. For your own privacy protection, we encourage you not to include sensitive personal information in any emails you may send to us. Please do not send credit card numbers or any sensitive personal information to us via email.

RETAINING PERSONAL INFORMATION
We retain personal information about you for the period necessary to fulfill the purposes outlined in this Policy.

OPT OUT OPTION
If you have given us your contact information, we may want to inform you about our services or invite you to AHFE Conference series events, by email, telephone or post.

If you prefer not to receive promotional materials from us pertaining to the AHFE Conference series, you may change your preferences at any time by: (i) sending us an email to privacy@ahfe.org or (ii) using the unsubscribe procedure in the email you receive from us.
We will update your preferences as soon as reasonably practical.

POLICY MODIFICATIONS
We may modify this Policy from time to time. When we make material changes to this policy we will post the revised policy on the homepage of our website. You can tell when this Policy was last updated by looking at the date at the top of the Policy. Any changes to our Policy will become effective upon posting of the revised Policy on the website. Use of the AHFE website following such changes constitutes your acceptance of the revised Policy then in effect.

ADDITIONAL INFORMATION
If you have any questions or you need additional information about this Policy or how the AHFE processes your personal information, please contact us by email to: privacy@ahfe.org

Adherence to GDPR

The AHFE International News (AHFE and Affiliated Conference News), distributed through email, is a newsletter that provides information about the AHFE International Conference Series, book reviews, news from the field of AHFE, as well as links to interesting articles and other conferences.

If your email address is included in our AHFE News email list and you wish to maintain your subscription, no action is necessary. Please note that you can unsubscribe at any time through the option available in each email sent to you.

You are kindly asked to review our Privacy Policy, as it has been recently updated in response to the GDPR.